Dear Vendor,

Plans are underway for the 2025 Oz-Stravaganza® Festival in Chittenango to be held from Friday, June 6 to Sunday June 8. This year’s theme is “Ease on Down the Wicked Road.”

This is an outdoor event in Chittenango, NY, and the vendor selection and priorities are as follows.

NOTE: To provide the widest array of vendor items to our guests, and to provide a suitable business environment to our vendors, we limit the number of vendors offering similar items.

1. To be considered for participation, all returning and prospective vendors MUST submit a completed 2025 application.

2. Unless directed otherwise, all returning vendors should submit payment with their application.

3. Prospective/New vendors should NOT submit payment until directed to do so.

4. All applications will be recorded and processed in the order they are received. Applications from returning vendors are given priority.

5. Payment DOES NOT guarantee participation.

• Example: If I receive payment from two similar vendors, but only one can be in the park, I will most likely opt for the vendor with the longer festival participation history.

• If you are a prospective/new vendor and send payment expecting that it will “grease the wheels,” it will not.

6. Once our maximum vendor capacity has been reached, any further submitted applications will be automatically added to a waiting list. Should a spot become available that fits your requirements, as detailed on your application, you will be contacted regarding participation.

7. Vendors are approved only after...

• Application is accepted

• Payment is accepted

• Verification is sent

There are always scenarios which arise that require special considerations and accommodations; we will do our best to treat everybody as fairly as possible.

Ozzily yours,

Mark Sample
Emerald City Park Vendor Coordinator
The International L. Frank Baum and All Things Oz Historical Foundation™
PO Box 456
Chittenango, NY 13037
mark@oz-stravaganza.com
H: 315-687-6972 (10 a.m.-7 p.m.)

Oz-Stravaganza® Vendor Guidelines

1. Oz-Stravaganza® is a smoke-free, vape-free, alcohol-free, and drug free festival. Vendors are prohibited from using any of these products while in Dr. West Park, the Presbyterian Church property, or within any area designated as part of the Oz-Stravaganza® festival.

2. Vendors are encouraged to leave their tents/structures up throughout the run of the festival.

NOTE: Oz-Stravaganza® provides overnight security through a professional security service, however, it is up to the comfort level of each vendor to determine what items, if any, are left overnight.

3.Parking:

a. To allow parking for our festival visitors, vendors are strongly encouraged to use the vendor lot.

i. Parking in the vendor lot, or anywhere in the village is at your own risk. Oz-Stravaganza® is not responsible for any theft or damage.

b. Under no circumstances are vendors permitted to park in any of the parking spaces around the Presbyterian church or Dr. West Park.

c. If needed, Oz-Stravaganza® can provide transportation between your parked vehicle and your vendor spot.

4.Under no circumstances are any vendor vehicles permitted in the park, or within any area designated as part of the festival, from 2 pm Friday until 4 pm Sunday.

a. Contact the Vendor Coordinator if you need vehicle access during these times.

5.If you are using power:

a. If you are drawing excessive power that results in an outage, you will be required to reduce power use.

b. All extension cords must be approved for outdoor use. All extension cords must be properly covered to prevent shock or tripping hazards.

c. Use of a generator requires prior approval from the Vendor Coordinator.

6. For the benefit of our festival visitors, you are required to maintain a presence at your site during the following days/times. You are welcome to operate outside of these times up until Sunday 4pm.

• Friday from 3pm to 8pm

• Saturday from 10am to 8pm

• Sunday from 10am to 4pm

7. Please do your part to help keep the grounds clear of trash and debris by policing the grounds in your immediate area. At the end/beginning of each day, move any accumulated trash to one of the trash receptacles located nearest to your spot.

8. Under no circumstance can any tented vendors have an open flame.

9. The following products cannot be sold at the festival:

• Pyrotechnics (including “snappers”)

• Tobacco products

• Alcoholic products

• Cannabis or THC products

• Lottery or gambling items

• “Adult” themed products

• Vaping products

• “Silly” string

• Fire arms

For tents/canopies, the minimum space size is 10’x10’ (100ft2) and the maximum allowable space size is 400ft2. Only space is provided, no other amenities (i.e., tents, tables, chairs, etc.).  The park does have limited power available.

Prospective/New Vendors: In addition to regular vendor fees, a separate refundable 50% deposit is required with your application.   This amount will be deposited.If you are present and operating for the duration of the festival, you will receive a refund on Sunday. DO NOT submit any payment until contacted for payment by the Vendor Coordinator. 

Food Trucks: We understand that food trucks may have different needs than a tented vendor.  Please contact us so that we can discuss your specific requirements. 

NON-PROFITS: Your space must be operated by members, family members, employees, and volunteers of the non-profit group. If a for-profit 3rd party is operating the space the non-profit will be required to pay the corresponding for-profit fees.

ALL VENDORS:
Lot Availability:

• • Returning vendors will have priority over new applicants. Returning vendors have until January 19, 2024, to submit their application After that date, the remaining available lots will be available to all applicants on a first-come first-served basis and vendor products/services.

  • Prior participation does not guarantee entry.

  • Once the park reaches 100% capacity, additional vendors will be placed on a waiting list.

Lot Information:

• Lot placement will be decided upon by the Emerald City Park Vendor Coordinator. If you have a special request, note it on your application. We will do our best to honor your request.

• Trailers: If you require a trailer on your lot, contact the Vendor Coordinator via email to get prior approval.

Lot Setup:

• Unless special arrangements have been made, setup must occur during the dates/times listed on the application.

• Under no circumstances, are any vendor vehicles permitted in the park from 2 p.m. Friday until 4 p.m. Sunday.

• Each lot will be given a single parking pass for the vendor parking.

• IMPORTANT: The lot we have historically used for vendor parking is up for sale, if this lot is sold, it might not be available for 2024.  If that is the case, you will be responsible for locating a parking space.

• You will be informed of your location and given your parking pass when you arrive to register and setup.

Hours of Operation:
For the benefit of our festival guests, you are required to maintain a presence at your site during the following days/times. Early departures or late arrivals will jeopardize participation as well as any fees or deposits.

Friday from 3:00 p.m. to 8:00 p.m.
Saturday from 10:00 a.m. to 8:00 p.m.
Sunday from 10:00 a.m. to 4:00 p.m.

• You are permitted to have your site open outside of these listed hours until 4p.m. Sunday.

• The Festival Director and Emerald City Park Director will determine if the festival is put on hold, or cancelled, due to a weather event or for any other unforeseen reason.

Applications and Fees:

• Fees cover the 3-day period from Friday 3 p.m. through Sunday 4 p.m.

• You will be notified via e-mail when your application has been accepted.

• Payment and deposits for accepted applications are non-refundable.

• New vendor participation deposits will be refunded prior to the conclusion of the festival.

Payment Options:

• New Vendors: A separate, refundable participation deposit of 50% is required. DO NOT submit any payment until contacted for payment by the Vendor Coordinator.

• No Cash Payments are accepted

• Make checks and money orders payable to All Things Oz, Vendor Coordinator, P.O. Box 456, Chittenango, NY 13037

• Pay Pal | donate2oz@yahoo.com, include your vendor name and that the money is for a Park Vendor lot

Click here for Cover Letter

Click here for Vendor Guidelines

Click here for Vendor Application