Vendor Information and Application for Oz-Stravaganza! 2023

Dear Vendor,

Plans are underway for the 2023 Oz-Stravaganza Festival in Chittenango to be held from Friday, June 2 to Sunday, June 4.
This year
s theme is Over the Rainbow to Oz.

This is a live (in person) event in Chittenango, NY, and the vendor selection and priorities are as follows:

1. To be considered, all returning and prospective vendors MUST submit a completed 2023 application.

2. Unless directed otherwise, all returning vendors should submit payment with their application.

3. Applications will be recorded and processed in the order they are received. Applications from returning vendors are given top priority.

4. Payment DOES NOT guarantee participation.

  • Example: If I receive payment from two similar vendors, but only one can be in the park, I will most likely optfor the vendor with the longer festival participation history.

5. Any vendors which I cannot fit into the park will be notified, and added to a waiting list. Should a spot openthat fits your particular needs,
you will be contacted.

6. Vendors are approved only after

• Application is accepted

• Payment is accepted

• Verification is sent

Every year there are scenarios that require special considerations and accommodations;
all I can say is that I will do my bestto treat everybody as fairly as possible.

Lastly, based on vendor feedback, the Friday festival start time has been changed from 1pm to 3pm.
Accordingly, the Friday setup time is now 9 a.m. to 2 p.m.

Ozzily yours,

Mark Sample, Emerald City Park Vendor Coordinator

The International L. Frank Baum and All Things Oz Historical Foundation P.O. Box 456

Chittenango, NY 13037

W: 315-456-5971 (M-Th 6 a.m.-3 p.m.) H: 315-687-6972 (4 p.m.-7 p.m.)

Read all the enclosed information carefully. Keep a copy of the completed application for your records.

Vendor Participation Fees

The minimum space size is 10’x10’ and the maximum allowable space size is 20’x20’. Only space is provided, no other amenities (i.e., tents, tables, chairs, etc.)

ATTENTION NEW VENDORS: A refundable deposit of 50% of the participation fee is required with your application. This deposit will be returned if you are present and operating for the duration of the festival. Returning vendors are not required to pay this deposit.

NON-PROFITS: Your space must be operated by members, family members, and volunteers of the non-profit group. If a 3rd party is operating the space the non-profit will be required to pay the corresponding for-profit fees.

Lot Availability:

    • Returning vendors will have priority over new applicants. Returning vendors have until January 20, 2023 to submit their application After that date, the remaining available lots will be available to all applicants on a first-come first- serve basis.

    • Prior participation does not guarantee entry.

    • Once the park reaches 100% capacity, additional vendors will be placed on a waiting list.

Lot Information:

  • If you are using extension cord(s), they must be approved for outdoor use. Vendor is responsible for covering the cord to prevent damage from foot traffic and tripping hazards.

  • Lot placement will be decided upon by the Emerald City Park Director. If you have a special request, note it on your application. We will do our best to honor your request.

  • Trailers: If you require a trailer on your lot, contact us via email to get prior approval.

Lot Setup:

  • Unless special arrangements have been made, must occur during the dates/times listed on the form application.

  • Under no circumstances, are any vendor vehicles permitted in the park from 2pm Friday until 4pm Sunday.

  • Each lot will be given a single parking pass for the vendor parking lot located north of the Chittenango Volunteer Fire Station.

  • IMPORTANT: The lot we have historically used for vendor parking is up for sale, if this lot is sold, it may not be available for 2023. If that is the case, you will be responsible for locating a parking space.

  • You will be informed of your location in the park and given your parking pass, if applicable, when you arrive to setup.

Hours of Operation:
For the benefit of our festival guests, you are required to maintain a presence at your site during the following days/times. Early departures or late arrivals will jeopardize participation as well as any fees or deposits.

Friday from 3:00 p.m. to 8:00 p.m.
Saturday from 10:00 a.m. to 8:00 p.m.
Sunday from 10:00 a.m. to 4:00 p.m.

  • You are permitted to have your site open outside of these listed hours until 4pm Sunday.

  • The Festival Director and Emerald City Park Director will determine if the festival is put on hold, or cancelled, due to a weather event or for any other unforeseen reason.

Applications and Fees:

  • Fees cover the 3-day period from Friday 3pm through Sunday 4pm.

  • You will be notified via e-mail when your application has been accepted.

  • If payment is not received with your application, you will be contacted regarding handling of your payment. The unpaid application does not guarantee a spot in the festival.

  • Payment and fees for accepted applications are non-refundable.

  • First year vendor participation deposits will be refunded prior to the conclusion of the festival.

Payment Options:

  • NOTE: For new vendors, a separate participation deposit is required. It is recommended that this deposit be a check so that it can be returned to you at the end of the festival.

  • Make checks and money orders payable to All Things Oz, Vendor Coordinator, P.O. Box 456, Chittenango, NY 13037

  • Pay Pal |, Indicate that the money is for an Oz Park Vendor lot

  • No Cash Payments are accepted

Vendor Letter & Application Form

Copyright ©2023 Oz-Stravaganza! is part of the THE INTERNATIONAL L. FRANK BAUM AND ALL THINGS OZ HISTORICAL FOUNDATION. All rights reserved.